Page 20 - 2016 Iowa Central Student Handbook
P. 20

has a legitimate educational interest if the official needs to review an education record in order
           to fulfill his or her professional responsibility.
         -  The right to file a complaint with the U.S. Department of Education concerning alleged failures
           by the college to comply with the requirements of FERPA. The name and address of the Office
           that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400
           Maryland Ave., SW, Washington, D.C. 20202-5920
       What is an education record?
       An “education record” is any record that is:
         1. directly related to a student; and
         2. maintained by an educational agency or institution, or by a party acting for the agency or institution.
       This includes any information recorded in any way including, but not limited to, handwriting, print,
       computer media, video or audio tape, film, microfilm, and microfiche.
       What is not considered an education record?
         -  Sole possession records or private notes held by a school official that are not accessible or
           released to other personnel;
         -  law enforcement or campus security records that are solely for law enforcement purposes and
           maintained solely by the law enforcement unit;
         -  records relating to individuals who are employed by the institution (unless the employment is
           contingent on their status as a student);
         -  records  relating  to  treatment  provided  by  a  physician,  psychiatrist,  psychologist;  or  other
           recognized professional and disclosed only to individuals providing treatment; and
         -  records of an institution that contain information about an individual obtained only after that
           person is no longer a student at that institution.
       Who is protected under FERPA?
       An “eligible” student under FERPA is a student who is 18 years of age or who attends a postsecondary
       institution (regardless of parental dependency). These rights begin on the day the student begins
       attending classes. Formerly enrolled students are also protected under FERPA. Students who have applied
       but have not attended an institution and deceased students do not come under FERPA guidelines.
       When is a student’s consent not required to disclose information?
       When the disclosure is:
         -  to school officials who have legitimate educational interest,
         -  to federal, state, and local authorities involving an audit or evaluation of compliance with
           educational programs,
         -  in connection with financial aid; this includes Veterans’ benefits,
         -  to organizations conducting studies for or on behalf of educational institutions,
         -  to accrediting organizations,
         -  to comply with a judicial order or subpoena,
         -  in a health or safety emergency,
         -  releasing of directory information,
         -  releasing the results of a disciplinary hearing to an alleged victim of a crime of violence.
       What is directory information?
       “Directory Information” may be released to third parties without the consent of the student, unless
       the student has signed and submitted a written request to the Registrar’s office to restrict the release
       of directory information. At Iowa Central directory information includes:
         -  name
         -  home and school address and phone number
         -  e-mail address, both home and school
         -  date of birth
         -  major, degrees, honors and awards
         -  weight and height for athletic team members
         -  dates of attendance
         -  enrollment status (e.g. full time or half time)
         -  participation in recognized activities and sports
         -  previous education institutions attended
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